HOW TO PLAN THE BEST END OF YEAR’S WORK PARTY
1. AS SOON AS POSSIBLE, SET UP A DATE
The importance of this cannot be overstated. Considering how quickly people’s schedules fill up, many organizations book their Christmas venue as early as August. Getting the best venues becomes increasingly difficult as early November approaches. Budget-conscious Work Party-goers can save some money if they opt for a mid-week event instead of the more popular Friday and Saturday nights. As an alternative, you can schedule your New Year’s event during January or February.
Despite the lack of the festive feeling, you will make significant savings using this alternative approach. Your staff will be able to plan their holidays around your event if you let them know your date as early as possible. Don’t forget to let their partners know if they are invited. Your event is allowed to be announced before other factors have been decided. Therefore, you should reserve the date as soon as possible.
2. ADD A THEME TO MAKE THE NIGHT SPECIAL – AT NO ADDITIONAL COST
Dressing up is a great way to spice up the night. By choosing a theme that almost costs your organization nothing, other than a couple of affordable decorations, you can significantly improve the festive atmosphere. Additionally, creating an event theme creates excitement among participants as they decide on what to wear in the days preceding the event. The icing on the cake will be getting photos of your colleagues in some wonderful costumes at the end of the night! In addition to having some terrific pictures to hang on the office fridge for years to come, you can also use them to spice up your company’s social media and publicity efforts.
Make sure you choose an interesting and original theme to get everyone involved. You’ve heard “Naughty v Nice” too many times, and 80s neon and Hawaiian t-shirts have been repeated too often, so don’t follow these old trends. It is likely that your colleagues will have some amazing ideas, so if you’re stuck, why not propose a vote? Enjoy some nighttime fun with a few spinning lights-up windmill wands. If you need some more inspiration, you can take a look at this list of exciting and fun Christmas Work Party theme ideas.
3. TAKE PHOTOS TO CAPTURE THE MOMENTS FOREVER
In the midst of a crazy Work Party, it can be difficult for your guests to recall all the special moments that take place. Hence, you should capture each moment so that it will be cherished forever. A photo booth can help you to accomplish this in an easy and hassle-free way. They are very popular because they are easy to use, flattering – thanks to the great contrast lighting – and fun – thanks to the accessories, signs, and masks they come with.
The company offers instant print-outs as well as the ability to request digital copies of photos. In addition, trainee photographers are available for hire. Set up a photo corner that creates a more natural atmosphere with a couch, lights, and a backdrop. This allows your guests to line up for voluntarily taken photos. The best photos are when people realize it was their idea to get them, rather than being caught off-guard and forced into an awkward pose or eating food with their mouths full.
The pro tip: Be tactful when sharing photos following an event. Make sure you delete any embarrassing or awkward pictures, like a colleague showing off their underwear! Ensure that your staff has given the go-ahead before posting any images on social media. You should!
4. A LOT OF DRINKS IS APPEALING, BUT BE CAREFUL
As your workmates unwind and relax during your planned work party, they will undoubtedly be looking forward to some drinks. Nonetheless, you should follow some basic guidelines when it comes to serving large amounts of alcohol, especially since you don’t want to disappoint anyone.
First rule: Include food when serving alcohol. Alcohol on an empty stomach is a recipe for disaster. If you plan to serve an early dinner during the event, then you should provide snacks throughout the night.
Second Guideline: Be mindful of your non-drinking guests! You don’t want to leave out your non-drinking guests. You can instead offer mocktails or virgin cocktails for something more exciting and more classy than a cordial or Coca-Cola.
5. KNOW WHAT YOU’RE DOING THE NEXT MORNING.
Planning a midweek Work Party can save you money, as we’ve already mentioned. If you book your venue on Monday, Tuesday, or Wednesday, you can save up to 60 percent of the cost. If you choose this option, you will need to cut your staff some slack in regard to the next morning. To put it simply, you should be prepared for your colleagues to be a bit boring at work.
They will be a little sluggish at the very least because they have a face full of makeup and a sore head when they get out of bed. Allowing your colleagues to come into work a little late the morning after the Work Party can compensate for the Work Party being planned in the middle of the week. If the change doesn’t adversely affect your customers, you won’t suffer much. Show your employees that you care by letting them sleep in. If you want to go further, you can even ask the entire company to work from home.
6. PUT SOME MONEY INTO ENTERTAINMENT
Even though this is an added cost, you might be able to save some money as a result. Parties with professional entertainment are less likely to be associated with excessive alcohol consumption and lower bar expenditures. Great entertainment keeps your guests entertained and entertained while also providing something to talk about. The more entertaining the environment is, the more likely socially awkward and quieter colleagues are to feel more comfortable.
A ventriloquist-hypnotist-hip-hop-beatbox-magician will not entice people to drink as fast or as much as when they are enthralled. By adding entertainment to your staff Work Party, you can make it stand out from all other company parties. Planning something unique is an opportunity worth taking advantage of. As an alternative to hiring a generic DJ – opting to use your own music selection – if you are strapped for cash, consider hiring an engaging performer like a comedian, jazz band, or dance crew.
7. SHOW YOUR APPRECIATION FOR YOUR EMPLOYEES
Holding an end-of-year work party for your staff is an excellent way to thank them for all their hard work and get them excited about what lies ahead for the company, as well as allow everyone to relax and have fun. In spite of all the dancing and drinking, this message should be clear to everyone. Preferably early in the evening, speeches and awards should be included in the evening’s planned events. Taking advantage of this opportunity to thank your staff for their efforts over the past year will get them motivated for the upcoming year. A good speech can transform your staff, boosting their loyalty and energizing them for the future. Small Christmas gifts can also add to the evening’s special charm. You can achieve the desired effect with some inexpensive gifts. Each individual can be thanked for their contributions with a handwritten note, which adds a unique personal touch to the whole process.