A growing number of companies are deploying cloud storage as their preferred method of storing data. Its portability and ease of access make the cloud one of the most convenient storage options available.
In contrast, companies that use cloud storage may be more vulnerable to security risks and hacking attacks.
According to the first and second quarters of 2019, there were 4.1 billion data breaches in the world, demonstrating the seriousness of the situation. During the pandemic, more remote employees worked from home, increasing the situation dramatically.
In Central’s opinion, weak or stolen credentials, back doors, malware, social engineering, having too many rights, insider threats, and poor setup or user error are the most common ways data is compromised. While some assaults are committed to spy on their victims, most are committed to stealing money.
The new normal demands businesses implement better and more robust data intake, sharing, and storage security measures. In order to avoid putting your data at risk, you must use secure cloud storage. To eliminate these vulnerabilities and safeguard your important data, procedures must be implemented.
You can keep your data safe in the cloud by following these steps:
In 2022, here are the top 10 ways to secure cloud data
1. Keep in mind that you are a perpetual target
Neither you nor your company can ever assume that it will never happen to them. Complacency is one of the easiest ways to become vulnerable to cyber-attacks. About half of all cyberattacks target small businesses, assuming that they have not taken appropriate data security precautions.
On the other hand, smaller businesses have fewer resources than larger organizations. It is therefore usual for them to cross their fingers and hope for the best. Small businesses should invest in customer and data protection, regardless of whether they sell in-person or exclusively online. Cybersecurity is an area that you can never be too vigilant about and you can find more information about it on the website of the British National Cyber Security Centre. You can go a long way if you exercise caution and reasonable skepticism.
2. Caution should be exercised when choosing a cloud provider
Ideally, the cloud storage providers on your shortlist should come highly recommended by peers, have been approved by respected, experienced companies, and be well-versed in the industry you are in. You should look for a tailored strategy rather than a one-size-fits-all solution, and you should keep in mind that your needs and volume may change over time. It is important to rigorously scrutinize start-ups. There is no guarantee that all start-ups will continue to succeed as they grow.
3. Backup and recovery options should be configured
The technology is becoming increasingly sophisticated, but there is still the possibility of experiencing technological issues or even user errors. The importance of backing up your data cannot be overstated. You can experience significant disruptions and financial losses if your organization loses its data, not to mention disgruntled customers.
A majority of database systems now allow you to save several versions of your database, so you can recover data from specified periods and ensure that you never lose data if your system crashes or if you inadvertently delete data. The fact that you back up your data will ensure that you never lose any critical information to the success of your organization.
4. Make use of data encryption
Integrate complete disk protection to protect sensitive data stored on servers or removable media for sharing with business partners.
Hackers will not be able to access your cloud storage data if your data is encrypted, or converted into secret codes. By encrypting your data, hackers must work much more complicated and spend much more time deciding what they read.
This would make it impossible for hackers without advanced cryptography skills to crack the codes in your database. Encryption adds another layer of security to your data, making it harder for hackers to access it.
5. Make your passwords more secure
Security is generally a feature of computer systems. It is usually human behavior that causes the most serious IT risks. It is dangerous to allow employees to share logins or use basic, traditional passwords because it undermines one of the most crucial lines of defense against hackers and criminals. A password policy must be implemented by your IT team and regularly audited by your staff to ensure that passwords are updated regularly and users are not using generic or shared passwords.
Users who remember several passwords for different systems usually benefit from a password management solution such as “1password” or “Keypass”. With password management software, users can save their login credentials in encrypted files, which can then be retrieved when needed. By using analogous methods, your IT administrators can enforce password restrictions such as frequent updates and unique character sequences.
6. Permissions for users should be configured
It is not necessary for every employee in your organization to have access to all the data you collect. It is important to configure user permissions according to the organizational structure of your organization. The purpose of this guidance is to prevent inexperienced personnel from making unintentional changes to critical databases. It may seem obvious, but many companies have experienced problems because there are too many licenses or they are not organized.
7. Configure 2FA and Device Control Strategies
Detecting and controlling portable storage devices is essential – this not only prevents bad items from entering but also prevents personally identifiable information (PII) and intellectual property data from leaving.
The devices through which you access your systems must be protected. This method is straightforward and removes insider risks. Make sure your network is protected with a firewall. Another option is to use a virtual private network (VPN) to secure your gadgets. By creating a private network while connected to public internet services, a VPN creates a secure connection. In addition to protecting your data, it gives you internet privacy and encrypted connections.
In addition, 2FA (two-factor authentication) should be enforced for enhanced security. Your safety is doubled since each login method adds one extra step to your login process. Users seeking secure access to sensitive data must enter a password and a single-use security code sent to their device before they can access the data.
8. Transferring data in a secure manner
For all connections, use SSL and further encryption to maintain point-to-point security. By using secure email and file protection technologies, you can track and manage who sees communications about your data, how long they have access, and when and how access may be revoked (for all actions or specific tasks such as forwarding).
It is possible to restrict the types of data that can be transmitted outside your organization. Ensure that all applicable data protection regulations are followed and limit the permissible use of data.
It is recommended not to upload sensitive information. A major benefit of the cloud storage is the ability to access all of your data from one location. In the case of a probable breach, however, make sure your personal information, identifying information, and sensitive information is disposed of as soon as possible. You should also ensure that your passwords and other login credentials are not included in any files, which would allow hackers easy access to the rest of your data.
9. Check your background and run tests
As a final step, you should conduct security system tests after you’ve completed these steps. You may need to adjust your security setup after analyzing how your company has performed your security setup. In order to ensure the safety of our customers and data, you may also engage outside hackers to test the security of your systems. Your cloud storage-based system will require continuous maintenance or updates, and testing should be conducted to ensure your defensive system is functioning properly.
Performing background checks on a regular basis is also a good idea. To be successful in cybersecurity, it is imperative to protect against internal risks when recruiting new staff. To determine what kind of person they are, look into their past. In addition, keep an eye out for changes in the personality of current employees, which may indicate further problems.
10. Protect yourself from malware
Ensure the safety of your data by protecting your PCs and network from viruses. Malicious software can cause large amounts of data damage without your knowledge, malware can swarm on your vulnerable devices and cause a great deal of damage.
The following steps must be taken to protect yourself from viruses:
- The firewall on your router serves as an initial line of defense, even though it is not sufficient on its own. Enable it.
- Using advanced security software, your PC or network is protected without affecting its functionality. Make sure your security can handle identity theft, suspicious websites, and hackers all at the same time.
- Use anti-spam software to protect your emails from unsolicited communications, which can distract your staff and pose a danger. Your best bet is to put in place safeguards that will prevent them from gaining access.
The bottom line: Educate your employees and remote workers
It is important for all employees in your organization to understand the company’s security policy, and business leaders must educate remote workers on such a crucial matter. Make sure you adhere to the principles throughout the organization, whether you do it during onboarding or at bi-annual refresher sessions.
It is important for all workers (especially those with access to private information) to receive data security training. It is also important to discuss the dangers and repercussions of a data breach, as well as recommendations for device usage, data access procedures, password selection, and two-step authentication. You should make it clear what the consequences are for employees who are found to be responsible for a violation – from termination to criminal prosecution.
Traditionally, company data would be stored onsite, but cloud storage has quickly surpassed this method as a primary alternative. cloud storage has several advantages, including cost savings and ease, but any advantages can quickly disappear if the data is exposed. Protecting and securing your data in the cloud requires adequate security measures before moving to cloud storage.
There is no company that is safe from cybercrime. Using the most powerful and diverse techniques to deter prospective invasions, however, you are more likely to deter such efforts and limit any potential harm. You can fully maximize remote working with Microsoft tools and its touchless solutions like servers and cloud storage if you educate your team about best practices and how to use the tools.